Payroll FAQ

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Am I an employee of the Capital Area Health Consortium or the University of Connecticut School of Medicine?

All residents are employees of the Capital Area Health Consortium but have an appointment letter from the Medical School which outlines their academic responsibilities.

When do I start to get paid and my benefits begin?

Salary and benefits are effective on or around July 1st varying by department upon receiving notice that all submissions have been completed and orientation attended as outlined in the policy manual.

If I have questions about pay or benefits who do I call?

Call the consortium offices at 860-676-1110, Monday through Friday 9:00 a.m. to 4:00 p.m.

If I have expenses which are reimbursable under University policy how am I paid?

Each program director must approve the expense. Your coordinator will complete a reimbursement form and forward it to GME for approval. The form is then sent to the Consortium for reimbursement and will be added to your next payroll.

How am I paid for “extra credit” hours?

The extra credit form should be generated and signed by an authorized employee from the site where the extra credit shift was completed. The form is then forwarded to the resident’s program coordinator for program director approval and then to the Consortium for payment. Payment for hours worked will be included in the next normal pay check.

How can I sign up for direct deposit?

A direct deposit form can be downloaded by going here. Complete the form and return to the Consortium with a voided check or a direct deposit form from your bank.

When will my check be deposited?

Your monies will be deposited into your account on payday which is every other Wednesday. If you are a new employee, your first check will be a “live” check and mailed to your home. Your second check will be directly deposited.

Can I start direct deposit without a social security number?

Most banks require a social security number.

Can I have my pay deposited in more than one account?

Yes, you must choose a specific dollar amount for one account and put the balance in the other.

Does everyone need to complete an I-9 form regardless of citizenship?

Yes. Every employee needs to verify identity and eligibility to work in the U.S. regardless of national origin.

What forms do I need to complete an I-9?

Employees are required to present either one of the documents from List A or one of the following documents from List B and one of the documents from List C.

List A:

  • United States Passport or United States Passport Card
  • Permanent Resident Card or Alien Registration Receipt Card (I-551)
  • Temporary Resident Card (I-688)
  • Employment Authorization Document that contains a photo (Form I-766)
  • Foreign Passport with temporary I-551 stamp
  • For aliens authorized to work only for a specific employer, foreign passport with Form I-94 authorizing employment with this employer

List B:

  • Driver's license issued by a state or outlying possession
  • ID card issued by a state or outlying possession
  • Native American tribal document
  • Canadian driver's license or ID card with a photograph (for Canadian aliens authorized to work only for a specific employer)
  • School ID card with a photograph
  • Voter's registration card
  • U.S. Military card or draft record
  • Military dependent's ID Card

List C:

  • Social Security account number card without employment restrictions
  • Original or certified copy of a birth certificate with an official seal issued by a state or local government agency
  • Certification of Birth Abroad
  • US Citizen ID Card
  • Native American tribal document
  • Form I-94 authorizing employment with this employer (for aliens authorized to work only for a specific employer)